MS-PowerPoint
2007
|
ntroduction
The Presentation software is used for
creation of the slides, and to display the information in the form of
presentation of slides. Presentation software are easy to use and provide an
alternative to other older types of visual aids like hand-drawn slides,
blackboards, whiteboards, posters, pamphlets, handouts, or overhead transparencies.
A presentation software provide tools like editor that allow insertion and
formatting of text, and, methods for inserting and manipulating graphic images
along with sound and visual effects. The presenter and the participants, both
benefit from the Presentation software. It provides an easier access to
presenter’s ideas and provides the participants with visual information in
addition to the talk.
The presentations can be printed on paper
or transparencies, displayed on a computer, or, projected using a video
projector for large audiences. The presentations are of many different types
like professional (work-related) presentations used by business people and
corporate; education presentation used by educators, students, and trainers;
entertainment presentation used for advertising; and presentations for general
communication.
Basics of PowerPoint
MS-PowerPoint 2007 allows the creation of
dynamic and high-impact presentations. In this section, we will discuss the
basics of PowerPoint and introduce some PowerPoint terminology.
·
PowerPoint
Basics
o
A PowerPoint (PPT) presentation consists of a collection of
slides.
o
A slide is a single screen that contains information that the
presenter wants to show.
o
A presentation generally has a Title slide, a Presentation outline
slide, several slides discussing the outlined topics, and the conclusion or
summary slide.
o
The information can be in the form of text as bullet points,
images or animation.
o
Bullet points are not complete explanations; rather they convey a
basic thought that is expanded upon by the presenter, during the presentation.
o
The presenter can control the movement across the slides or the
presentation can be pre-programmed to perform the navigation automatically.
·
PowerPoint
Terminology
o
Master contains formatting and design elements
common to every slide in the presentation.
o
Template contains slide default settings for colors,
fonts, bullet types, and graphics.
o
Slide
Show is the
PowerPoint Presentation given, using a projection device such as a video-data
projector or an LCD overhead projector. Slideshows can be enhanced with clip
art, Smart Art diagrams, tables, and charts. Custom animations can be used to
enliven presentations. Themes and Quick styles allow you to apply styling
quickly to a whole presentation of individual elements. In addition to the
pre-prepared slide layouts, presenter can also create a customized slide
layout, complete with placeholder text, using the Custom Slide Layouts. Smart
Art graphics allows insertion of designer quality graphics into the
presentations.
o
Wizard is a step-by-step guide for completing a
task.
o
Transitions are the effect that takes place when you
advance from one slide to the next. Transitions are available only with Slide
Shows.
o
Animations are the sound and the movements that appear
when a slide comes on the screen. For example, it can be used to have one line
of text appear on the screen at a time.
o
Objects can be the items that can be created with
the drawing tools or the pictures that are imported from other sources (such as
scanned images).
o
Clip
Art is the
collection of pictures available in the PowerPoint Clip Art gallery.
Start MS-PowerPoint
The MS-PowerPoint software for the Windows
operating system is installed on the computer. MS-PowerPoint is fully menu-driven
software, and the commands are available in the form of Tabs, Groups and Icons.
While working in MS-PowerPoint, using a mouse makes working on MS-PowerPoint
simpler although one can work to some extent through the keyboard also.
PowerPoint Screen and Its Components
The
main screen of the MS-PowerPoint that appears when the software gets started is
shown in Figure 18.4. At
the top side of the screen is the Ribbon. There is a ruler bar and a scroll
bar, and at the lower side of the screen there is the Status Bar. The screen
also consists of the view buttons, and the different panes like slide pane,
notes pane, outline/slide pane. A brief description of the different components
of the screen is given below:
Figure 18.4.
MS-PowerPoint Screen
The Office Button
The
functionality of the Office button in PowerPoint is almost similar to the
functionality provided in the MS-Word or MS-Excel software. For example, New
will open a blank document in MS-Word, a blank Workbook in MS-Excel, and a
blank Presentation in MS-PowerPoint.
The Office Button is used to perform file
management operations on the file (i.e. the presentation). It contains commands
that allow the user to create a new presentation, open an existing presentation,
save a presentation, print a presentation etc. The Office button contains nine
commands (Figure
18.7), namely, New, Open, Save, Save As, Print, Prepare, Send,
Publish, and Close.
The Ribbon
Like the
other programs in the Office 2007 suite, PowerPoint 2007 has a ribbon. The
Ribbon of MS-PowerPoint has the Office button and eight Tabs, namely, Home,
Insert, Design, Animations, Slide Show, Review, View, and Add-Ins. Each tab
further consists of the groups, and the groups contain icons. Icons are a
pictorial representation for a command. Each Tab is self-explanatory; for
example, for a page setup for the slide, click on the Design tab. The groups
and icons related to Design are
displayed. Select the Page Setup command. The different tabs in MS-PowerPoint
and the groups within them are as follows:
·
Home: Clipboard, Slides, Font, Paragraph,
Drawing, Editing
·
Insert: Tables, Illustrations, Links, Text, Media
Clips
·
Design: Page Setup, Themes, Background
·
Animations: Preview, Animations, Transition to This
Slide
·
Slide
Show: Start
Slide Show, Set Up, Monitors
·
Review: Proofing, Comments, Protect
·
View: Presentation Views, Show/Hide, Zoom,
Color/Grayscale, Window, Macros
An Example
Here we give an example to create a PowerPoint
presentation.
Example 1.
|
Create
a PowerPoint Presentation.
Solution
1:
·
Open blank presentation. <New><Create>
·
Create a Master slide. <View><Presentation
Views><Slide Master>.Select the theme, color,
fonts, effects, background styles for your slide (Figure 18.30). Insert the title and
footer in the slide (if required). A set of master slides (Figure 18.31) is created (Title slide,
Title and layout slide, Blank slide etc.). It is also possible to create
placeholders. Insert placeholder in the slide (Figure 18.32).
Figure 18.30. Master title slide
Figure 18.31. The set of master slides
Figure 18.32. A master slide with your custom layout
·
Now use the Master slides to create the
presentation. <Home><Slides><New Slide>. Select the title slide. Write the content
to it. The content can be text as bullet points, pictures, graphs, clip art
etc. Then again add a new slide and write the content, and so on Figure 18.33, Figure 18.34 and Figure 18.35).
Figure 18.33. An example of slide using the master slide
Figure 18.34. A slide made using the custom layout slide
Figure 18.35. An
example of slide using master picture caption slide
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